Organization of Fast Relief and Development

Strategic Partnership on Lobby & Advocacy (SPLA)

Request for Quotation (RFQ) For Provision (Production and Broadcasting) of TV and Radio Talk Show and TV and Radio Short Messages highlighting safe environment and social services related to mining

Procurement Plan Reference: G-01-19

IFB Ref. No: OFRD/SPLA/RFQ- 01-19

24 November 2019

Overview of this Request for Quotation (RFQ)

• Organization of Fast Relief and Development (OFRD) has an allocation of funds and intends to apply a portion of the allocated funds to eligible payments for the purchase of Goods/Services for which this Request for Quotation (RFQ) is released.
• RFQ Release Date:              24 November 2019
• Goods/Services Delivery Address: OFRD Kabul Office, Afghanistan

1. Preparation and Submission of Quotations
   • All Quotations must be prepared using OFRD RFQ and submitted by completing the Schedule of Items and Price Quotation at Annex I enclosed.
   • All Quotations must be completed properly, duly signed-dated and stamped each page by an authorized signatory and submitted before or not later than the time and date as specified in Para 2.2.1 below to the address as specified in Para 2.2.3 below.
     • 10:00 AM, 3 Dec November 2019 (Kabul Local Time)
     • Any Quotation received later than the time scheduled above will be rejected and returned unopened.
     • OFRD Kabul Office, , House # 2, Near to Ayub Khan Masque, Darulaman Road, District # 7, Kabul, Afghanistan.

DO NOT OPEN BEFORE 10:00 AM, 3 Dec November, 2019 (Kabul Local Time).

All Quotations must be valid for a period of not less than thirty (30) calendar days from the closing date of this RFQ.

• No Securities such as Quotation Security (i.e. the traditionally termed Bid Security) and Performance Security will be required for submission of the Quotation and delivery of the Goods (if awarded) respectively.
• If the closing date of this RFQ is declared an official holiday by the Government of the Islamic Republic of Afghanistan, the same time on the next working day will be considered as the deadline for submission of responses to this RFQ.
• OFRD may extend the RFQ closing date on justifiably acceptable ground duly recorded subject to a threshold of five (5) working days.

1. Quotations’ Support Documents
   • In order to ascertain the Supplier’s performance capability, all Quotations must be submitted along with the following documentation:
     • A valid Business License
   • Any Quotation not supported by the information requested in the RFQ, or not complying with the RFQ requirements, will not be considered.

1. Terms and Conditions for Supply and Payment
   • The services must be completed within 25 days from the date of acceptance of the Purchase Order and the Supply Agreement.
   • After completion of the supply of the Goods and Services, the Supplier must submit an original and valid Invoice to OFRD. The Invoice must be accompanied by a quality and quantity receipt verification signed by OFRD authorized representative.
   • Payment of the Invoice will be arranged by OFRD’s finance section within thirty (30) calendar days, but only against the actual supplied quantities of Goods/services as listed in the Purchase Order and the Supply Agreement.
   • The contractor will pay liquidated damages to OFRD at the rate of 0.1% per day for each day that the delivery date is later than the intended completion date. The maximum amount of liquidated damages for the whole contract is 10% of the final contract price.
   • OFRD may, by written notice sent to the Supplier, terminate the Purchase Order and the Supply Agreement, or Contract if applicable, in whole or in part at any time for its convenience in the events of:
     • Delays in the delivery of any or all the Goods/services that is more than one fourth of the entire time period(s) specified in the Purchase Order and the Supply Agreement;
     • The Supplier’s failure to perform any other obligation(s) under the Purchase Order and the Supply Agreement; or,
     • If the Supplier, in either of the above circumstances does not cure its failure within a period of five (5) calendar days after receipt of a notice of default from OFRD specifying the nature of the default(s); or,
     • If the Supplier, in the judgment of OFRD, has engaged in any corrupt or fraudulent practices in competing for or in executing the tasks under this Purchase Order and Supply Agreement.
   • The Supplier must provide the warranty, as stipulated in the RFQ, for the Goods/services to be supplied and confirm that if any defaults are detected within the warranty period in the supplied/installed Goods, the Supplier must be bound to rectify the default or replace the Goods as the case may be.
   • Acceptance of the Purchase Order and the Supply Agreement by the Supplier is considered as signing of the Contract.
   • ANNEX I

Schedule of Items/Services and Price Quotation

Provision of TV and Radio Talk Show and short messages on Safe Environment and Social Services Related to Mining

No	Description of Items/Services	Unit	Total Minutes/Seconds	Estimated Unit Price (USD)	Total Estimate price for one Province	Total Provinces	Total Estimated Price for all Provinces
1	Production and Broadcasting of TV Talk Show on Safe Environment and Social Services Related to Mining in Panjshir and Badakhshan Provinces.	Per TV Talk Show	30 minutes			2
2	Production and Broadcasting of Radio Talk Show on Safe Environment and Social Services Related to Mining in Panjshir and Badakhshan Provinces.	Per Radio Talk Show	30  minutes			2
3	Production and Broadcasting of  TV Short Messages on Safe Environment and Social Services Related to Mining in Kabul, Panjshir and Badakhshan Provinces.	Per TV Short Message	30 Seconds			3
4	Production and Broadcasting of Radio Short Messages on Safe Environment and Social Services Related to Mining in Kabul, Panjshir and Badakhshan provinces.	Per Radio Short Message	30 Seconds			3
Grand Total

Who Can Apply: All Logistic and production Companies.

Duration and Services Location:

The duration of the contract is for One month, starting from the date of the signature of the contract. The supplier shall Complete broadcast until 3 weeks.

Supplier Information
Company Name:	Seal:
Name of Signatory:
Designation:
Signature:
Date:

Quotation Submission Letter

RFQ Release Date: 24 November, 2019

To: OFRD, Afghanistan

I/We, the undersigned, offer to supply in conformity with the Terms and Conditions for supply of the Goods and related services named Provision of TV and Radio Talk Show and short messages on safe environment and social services related to mining .in Kabul, Panjshir and Badakhshan Provinces.

The total price of my/our Quotation is [                                                    ]

My/Our Quotation will remain valid for the period stated in the RFQ and it will remain binding upon us and may be accepted at any time prior to the expiration of its validity period.

I/We declare that I/we have the legal capacity to enter into a contract with you, and have not been declared ineligible by the Government of the Islamic Republic of Afghanistan on charges of engaging in corrupt fraudulent, collusive or coercive practices. Furthermore, I/We am/are aware of Para 6.4.4 of the Terms and Conditions and pledge not to indulge in such practices in competing for or completion of delivery of Goods.

I/We am/are not submitting more than one Quotation in this RFQ process in my/our own name or other name or in different names. I/We understand that the Purchase Order and the Supply Agreement issued by you will constitute the Contract and will be binding upon me/us.

I/We have examined and have no reservations to the RFQ issued by you on 24 November 2019

I/We understand that you reserve the right to reject all the Quotations or annul the procurement proceedings without incurring any liability to me/us.

Company Name:

Name of the Signatory:

Designation:

Signature and Seal:

Date: